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Terms of Service

Rental Process

We reserve the right to refuse service if we determine you are unable to safely transport our rental equipment. Please make sure you show up with adequate transport.

Security Deposit: There is a 10% security and damage deposit on all orders. If rental items are returned in the shape they were dispatched in you will receive a full refund of your security deposit. We reserve the right to withhold security deposit funds if items have been returned broken, stained, torn, burnt or damaged in any other way. Please send us an email within 24 hours of receiving the products if you have any problems with products received. We double check every order before dispatch to insure we do not make mistakes.

Rental orders all start as quotations. One Stop Party Rentals will produce a quotation for you which will be sent to you by email for review. It is your responsibility to confirm correct inventory descriptions, quantities, event/delivery address, delivery or self-pick up date and time, driver pick-up date and time. Items are NOT reserved for you at this time.

To confirm your rental order please provide a valid credit on file. Once a credit card has been assigned for a specific quotation and a 20% non-refundable deposit has been paid, this quotation becomes a reservation, and the rental inventory is held/reserved for your rental order. Order changes are still permitted for this rental order while it is a reservation. It is your responsibility to confirm correct rental information on the most up to date / recent reservation. Any change not reflected on the reservation will not be honoured.

Prior to pickup or delivery, the credit card on file for the reservation will be charged the outstanding balance amount of the rental order. This will notify our dispatch team to clean, pack and conduct a quality review of the rental items. Items will be ready for delivery or self pick-up by the scheduled order out date. It is your responsibility to confirm correct rental information and to check your order upon self-pickup or delivery.

Lost or damaged items

Upon return of your rental items our team will conduct a thorough review of the items returned. If there are any items missing from the return or damaged beyond the point of use there will be a replacement charge applied to your credit card on file. For any lines with stains that we are unable to get out including candle wax, burns, tears etc a replacement charge will be applied. You will be notified of any charges for lost or damaged items above $65 prior to the charge being applied.

Item Care

Storage: Store all equipment in an area protected from theft, vandalism or weather

Linens: DO NOT USE ANY CANDLES ON THE LINENS IF THEY ARE NOT IN CLOSED CANDLE HOLDERS. Shake linen free of debris and food particles. Linens must be returned in linen bag provided. Glassware: Empty glasses of all liquids and return in their original racks/crates.

Flatware: Large food debris to be cleared off all flatware and place in crates as received. Dishes: Scrape plates clear of all food, rinse and place in the shipping crates as received.

No adhesives, glitter or sparkles are to be used on any items. Returned items must be free of wax, excessive food, garbage, tape and pins/staples. Chair cover ties and sashes must be undone prior to return to avoid an untying fee.($1 each) Wet items should be dried before being placed in bags for return or mold will form. Wax, sparkles, and mold will always ruin linen and result in charges being applied.

Placing rentals in the incorrect racks/crates can result in breakage and will be charged accordingly. The replacement cost for storage bags, rack, and crates not returned will be applied. By Providing your credit card information and therefore confirming you order you consent to out terms and agreements outlined above. 

Tent Rentals 

Care of the Rental Products: The customer accepts responsibility for proper use of the rental product and understands that canopies are meant as temporary shelters and must be monitored during inclement weather conditions and taken down if necessary. It is important to have each canopy properly weighed down at all times. Our tents are treated in order to be water resistant however they are not guaranteed to be

Proper Use: The customer shall not modify, misuse, harm or abuse the rental items. The customer (lessee) agrees to assume responsibility and hold One Stop Party Rentals Ltd harmless for any property damage or personal injuries caused by the rental products.

Replacement of Damaged Item: Customer agrees to pay for any damage to or loss of goods while in their possession, regardless of cause (except for reasonable wear and tear). Accrued rental charges cannot be applied against the purchase or cost of repair or damages, lost or stolen goods. Equipment lost, stolen or damaged beyond repair will be paid for at current list price.

Cleaning: Customer also agrees to pay a reasonable cleaning charge for equipment returned dirty.

No Cooking under Tents: Customer shall not cook under or near tents. If customer chooses to do so they assume full responsibility for damage or cleaning expense to tent tops due to cooking under or near tents.

No Sublet: Customer will not sublet, loan or assign the rental items without One Stop Party Rentals Ltd permission

Return: Customer agrees to return the rented goods during One Stop Party Rentals regular warehouse hours upon expiration of the rental period. Customer agrees that if the rented goods are held beyond the expiration of the rental period as designated in the contract that a rental extension fee will be charged based on a daily rate.


We require a 20% deposit at the time of booking to secure the stock for your order. If you do choose to cancel your order the deposit will NOT be refundable as the stock has already been allocated to you for the selected date, therefore making it unavailable to other clients. If COVID-19 regulations do not allow you to host your event you will be able to request a refund. There will be a $20 processing fee for all refunds. 

If you choose to cancel to your event or any of your items ordered within 7 days of your rental date you will only be entitled to a 50% refund of your cancelled items as stock has already been allocated to your order, prepped and sanitized, therefore rendering the stock unavailable to other clients. 

By confirming your order you agree to all terms listed above